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If your organization already uses BambooHR to manage your workforce, you know how powerful and intuitive the platform can be. But when it comes to payroll—especially Canadian payroll—you may have discovered a gap. BambooHR doesn’t currently offer full-service payroll for Canadian businesses or U.S. companies with Canadian employees.

That’s where WorkLinks comes in.

As the only official Canadian payroll partner for BambooHR, WorkLinks offers a seamless, compliant integration that makes it easy to manage payroll for Canadian staff—directly from your BambooHR environment.

In this step-by-step guide, we’ll walk you through why this integration matters, how to set it up, and how it can help your HR and payroll teams save time, stay compliant, and reduce errors.

Why Integrate BambooHR with a Canadian Payroll Solution?

BambooHR is a leading HR platform known for its user-friendly interface and powerful features like applicant tracking, onboarding, time tracking, and employee records management. However, its native payroll support does not extend to Canada, meaning organizations still need a dedicated, compliant Canadian payroll solution.

Without proper integration, you risk:

  • Manual data entry, which increases the likelihood of errors
  • Outdated records across systems
  • Non-compliance with Canadian payroll legislation, which varies by province
  • Time-consuming year-end reporting and remittances

Integrating BambooHR with WorkLinks solves these problems by automatically syncing employee data, enabling direct deposits, handling tax filings, and keeping you compliant across all provinces and territories.

What You’ll Need to Get Started

Before starting the integration process, make sure you have:

  • An active BambooHR account with administrator access
  • A WorkLinks Canadian payroll account

  • Clean and complete employee records (e.g., job titles, compensation details, tax provinces)
  • Permission to configure integrations or access to your IT admin

How to Integrate BambooHR with WorkLinks Payroll

Step 1: Connect Your BambooHR Account

Using secure API tokens and SSO credentials, WorkLinks connects directly to your BambooHR environment. You’ll authorize access to ensure data can flow securely between systems.

Note: This connection is encrypted and fully compliant with Canadian data privacy laws.

Step 2: Map Employee Data Fields

Next, the integration maps your BambooHR employee data to WorkLinks fields:

  • Name, SIN, and contact info
  • Compensation details (salary or hourly)
  • Department, position, and manager
  • Tax province and pay structure

WorkLinks will also recognize custom fields if needed, allowing you to tailor the setup to your business requirements.

Step 3: Sync and Validate Employee Records

After mapping, you’ll perform a test sync. This step ensures that all critical data is properly aligned and ready for payroll processing. Any inconsistencies (such as missing tax info or outdated salaries) can be flagged and corrected.

Step 4: Configure Payroll Schedules and Approval Workflows

Align your pay cycles in WorkLinks with your company’s payroll calendar. Set up approval workflows for time-off requests, hours worked, or variable compensation—ensuring managers and HR staff only see the information relevant to them.

Step 5: Automate Ongoing Syncs

You can now automate regular data syncs between BambooHR and WorkLinks to ensure real-time updates. As employees are onboarded, promoted, or offboarded in BambooHR, those changes flow directly into the payroll system—eliminating redundant data entry and reducing errors.

Post-Integration Best Practices

Once the systems are integrated, follow these best practices:

  • Audit data regularly to maintain accuracy
  • Train HR staff on any changes to approval processes or workflows
  • Monitor reports and dashboards for insights into workforce costs, trends, and payroll performance
  • Stay informed of provincial and federal payroll legislation changes—WorkLinks updates this for you automatically

Why WorkLinks Is the Ideal Partner for BambooHR in Canada

If you’re managing Canadian payroll through BambooHR alone—or worse, manually—you’re likely spending too much time on compliance, tax filings, and data cleanup. WorkLinks changes that.

Here’s why WorkLinks is the best choice:

  • The only official BambooHR payroll partner in Canada

     

  • Fully compliant in all provinces and territories

     

  • Seamless integration with your existing BambooHR setup

     

  • Includes direct deposit, tax filing, year-end forms, and more
  • Canadian-based support for quick, local assistance

Conclusion

Managing payroll for Canadian employees doesn’t have to be complicated—even if your HR system wasn’t built for it. With the WorkLinks + BambooHR integration, you get a powerful, centralized solution that keeps your people paid, your records accurate, and your company compliant.

Ready to simplify payroll in Canada?
Contact us today to schedule a free demo or talk to an integration expert.